Travel Reimbursement
Log trips. Get reimbursed. Done.
Every business drive — property visit, vendor run, bank errand — logged from your phone in under a minute. The IRS rate is always current, the math is automatic, and your manager gets the approval request without a single email.
How it works
Three steps from the parking lot to your paycheck.
Log the trip
Open the tool on your phone, pick a saved route or enter start and end addresses. The distance and reimbursement amount calculate instantly — no IRS lookup, no math, no guessing.
Works for any drive: property visit, vendor run, office errand. Add a note if the purpose needs context.
Build and submit a report
Group the week's trips into a report. Review the list, check the subtotal, and submit. Your manager gets the request directly — no email thread needed.
Returned for revision? The tool tells you what to fix and lets you resubmit without starting over.
You're reimbursed
Once approved, the report moves to accounting and flows into the monthly reimbursement run. You get notified the moment your manager acts — approved or returned.
The daily digest email surfaces any reports still awaiting action so nothing slips through the cracks.
See it in action
What you’ll see inside the tool.
Adding a trip
Pick a saved route or enter addresses — the reimbursement calculates automatically.
New Trip Report
May 2026
Add a trip
DATE
SAVED ROUTE
START
END
14.2 miles
IRS rate · $0.67/mi
$9.51
Trips this report · 2 added
Office → Pine Ridge Apts
May 6 · 11.8 mi
$7.91
Office → City Hall (permits)
May 7 · 3.4 mi
$2.28
Subtotal: $10.19
Saved routes
Frequent legs become one-click adds. Build your library once, use it every week.
My Saved Routes
14.2 mi · Used 12×
11.8 mi · Used 8×
4.1 mi · Used 5×
3.4 mi · Used 4×
Your reports
Track where each report stands — draft, pending approval, approved, or returned for revision.
Week of May 5
3 trips · $25.01
Pending approval
Week of Apr 28
5 trips · $41.37
Approved
Week of Apr 21
2 trips · $14.19
Approved
Week of Apr 14
4 trips · $33.82
Returned — needs revision
Why you’ll use it
Logging mileage shouldn’t be work.
The typical mileage process involves a spreadsheet someone half-maintains, an email to your manager, and a reminder three weeks later when nothing got processed. Travel Reimbursement replaces all of that.
Log it from the parking lot
The whole thing takes under a minute on your phone. No waiting until you're back at a desk.
The IRS rate is never stale
The current rate is applied automatically. You never under-claim because you forgot to update a formula.
Frequent routes: one click
Save the routes you drive every week. Adding a trip to your report becomes a tap, not a form.
Approval without email chains
Submit the report and your manager gets the request directly. They approve it, you get notified — no back-and-forth.
Nothing falls through the cracks
Pending reports surface in your daily digest email and the notification bell. If something needs attention, you'll know.
Who uses it
Built for the field and for the people who approve it.
Employees
Anyone who drives for work — property managers, maintenance, leasing agents, and staff who make site visits or run errands. You log trips as you go, group them into a weekly report, and submit for approval.
- Add trips from your phone in seconds
- Save your most-driven routes for one-click logging
- See the reimbursement amount before you submit
- Track each report's status in real time
- Get notified immediately when approved or returned
Managers
Managers see only their direct reports' submissions — no noise from the rest of the team. Approve in one click, or return with a note explaining what needs to change. The tool routes the correction back to you once it's fixed.
- Review only the reports assigned to you
- One-click approve or return with a note
- See the trip list before approving
- Returned reports come back automatically when corrected
- Notification bell and daily digest surface pending approvals
Designed for the field, not the office.
The whole workflow — logging a trip, building a report, checking approval status — works on any phone browser. No app to download. Open the toolbox on your phone and it adapts. Log the trip before you leave the parking lot.
More in the toolbox